Purpose

This policy and procedure sets out the principles and procedures for determiningadmission and enrolment of candidates into courses and subjects at Southern Cross Education Institute (Higher Education).

Scope

This policy and procedure applies to all staff and prospective students ofSouthern Cross Education Institute (Higher Education).

Definitions

ATAR ATAR stands for “Australian Tertiary Admission Rank”. It is a score (a number between 0.00 and 99.95 with increments of 0.05)allocated to represent the level of academic achievement of an applicant who has completed Year 12.
Student An individual person who is formally enrolled to study at the SCEI (Higher Education). The individual person is that who appears on the enrolment documents, and who is assigned an SCEI (Higher Education) student ID.
Subject A unit of academic work, usually undertaken over a single teaching period, in which the student enrols, and on completion, the student is awarded a grade, with such grades appearing on the student’s academic record.
Study Program A set of sequenced and structured subjects,undertaken by a student in order to meet the requirements for the awardof a qualification (excluding research degrees), that is conferred by theInstitute upon completion.
Non-award Program The study program does not, of itself,constitute the conferral of a degree upon its completion.
Offer Formal notification from SCEI (Higher Education)to an applicant that a place inthe nominated study program applied for is available to them, under specifiedconditions, such as location, mode of study, fees, and requirements forcompletion.
Quota The number of places available in a given subject or studyprogram.

 

Policy

1. SCEI (Higher Education)is committed to providing rigorous academic standards in its courses and selecting from applicants most likely to meet or exceed those standards. SCEI (Higher Education)’s Admissions policy and procedureis designed to implement the following principles:
1.1. Admission offers are made to applicants who are judged to have the background and abilities to have a reasonable prospect of success in the program of study for which they have been made an offer, and who are likely to benefit from the study program offered.
1.2. Admission offers are made broadly on demonstrated academic achievement, but may take into account other factors, such as demonstrated abilities, commitment, employment history, and specific achievements outside of the field of endeavour offered.
1.3. In admitting students, the Institute also seeks to provide access to people of educational and social disadvantage and to address under-representation of specific social and demographic groups.
1.4. Where places are limited in a course or subject by a quota, places will be offered according to demonstrated academic achievementof applicants.
2. Additionally, entry to study programs will be subject to minimum English language standards.

3. Meeting the minimum entry requirements allows an applicant to be considered for selection. Not all applicants who meet the minimum entry requirements are guaranteed to be selected for admission into study programs.

Procedure

1. Application for Admission
1.1. The applicant seeking entry into a course of study at SCEI (Higher Education) must following these procedures:
1.1.1. complete the application form with declaration/s signed
1.1.2. all qualifications and supporting documentation must be certified or original copies
1.1.3. documents not in English must be accompanied by certified English translations from a recognised accredited translator.
1.1.4. where qualifications and supporting documentation have been completed in another name, evidence must be provided of the change of name

2. Selection for Admission
2.1. To be eligible for an offer of admission, an applicant:
2.1.1. must have met the education criteria; either
2.1.1.1. have an awarded ATAR or equivalent; or
2.1.1.2. completed an accredited qualification under the Australian Qualifications Framework at the Diploma or higher level
2.1.2. must meet the approved English Language Proficiency Requirements.
2.1.3. must meet any additional entry criteria for a program of study e.g. interview
2.1.4. an applicant, who is under exclusion on the basis of academic performance or misconduct from any higher education provider is required to include all details of the exclusion in their application for admission
2.2. Offers will be made to applicants based on demonstrated academic achievement, but may take into account other factors, such as demonstrated abilities, commitment, employment history, and specific achievements outside of the field of endeavour offered, until the quota set for each study program is filled. Access will also be provided for people of educational and social disadvantage and under-represented demographics.
2.3. Offers may be conditional upon the provision of proof of completion of entry requirements or other criteria detailed in the offer of admission.
2.4. Any offer of admission where the minimum entry requirements are met by criteria other than those at 2.1.1, must have Academic Board approval.
2.5. he offer of admission is valid for the duration specified in the offer. If the applicant fails to accept the offer in the duration specified, then the offer will be deemed null and void.
2.6. An offer of admission may be withdrawn if it is found that the applicant has provided fraudulent or inaccurate information
2.7. An applicant who has been excluded from another higher education provider will only be considered for admissionif the period of exclusion has been served.

3. Deferral of Commencement
3.1. An applicant, after accepting an offer of admission, may defer their course commencement for a period of no longer than 12 months.
3.2. Requests to defer course commencement must be made in writing to the Administration Manager.
3.3. Deferment may not be available in courseswhere admission is based on additional requirements and selection criteria.

4. Review of unsuccessful application
4.1. An unsuccessful applicant for a place in a study program, who considers the Institute has not properly assessed his or her application, may seek a review of their case from the Administration Manager.
4.2. An application for review must be in writing to the Student Administration Manager within ten working days of notification of the unsuccessful application.
4.3. The Administration Manager will review the case and provide the appellant with the outcome of the review in writing within ten working days of receipt of the review request.
4.4. If applicant is dissatisfied with the outcome of the review, they may seek a further review by the Head of Faculty.

Related Documents

HEFOR16Enrolment form

Legislative Context

Education Services for Overseas Students (ESOS) Act 2000
Higher Education Support Act 2003

Responsibilities
Corporate Board
  • The Academic Board has responsibility for the overall development, implementation and review of this policy and procedure.

Administration Manager
  • Responsibility for the implementation of this policy and procedure and associated procedures.

Compliance Manager
  • Ensuring compliance with this policy and procedure.
  • Bi-annual audit checks are undertaken to monitor compliance.

 

Author Compliance Manager
Approved By Corporate Board
Effective Date 18 January 2018
Version Version 1.1
Review date 18 January 2019